A business letter is a formal document often sent from one company to another or from a company to its clients, employees, and stakeholders, for example. Business letters are used for professional correspondence between individuals, as well. Writing an effective, polished business letter can be an easy task, so long as you adhere to the established rules for layout and language. Realize that your recipient reads a significant amount of correspondence on a regular basis and will favor well-executed letters that are free of typos and grammatical errors.
How to Start a Letter and Capture the Audience’s Attention with a Great Hook
Business Letter Writing Templates - Xerox
Lesson 29 Writing Business Letters. Writing is one of the most important and valued skills in the business world today. The introduction and development of electronic communications has increased the need for written correspondence. More so than ever before, there is a requirement to ensure clarity and effectiveness in the written message. E-mails may have reduced the need for stationery and snail mail but they still require the writer to convey his thoughts clearly and concisely, following the principles of good business writing.
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Business letters require good communication skills and knowledge of business letter conventions. This study guide will provide you with guidelines for writing business letters that will transact business quickly, effectively, and courteously. Business letters represent you when you conduct transactions in writing. For example, you might write to request a price list, apply for a job, or inquire about a refund policy. Although your letter should not be particularly personal in tone, it should reflect courtesy, clarity, and an understanding of your reader's needs.
The way a letter is addressed, both on the outside of the envelope and at the top of the letter, sets the tone for the rest of the letter. When you send corporate letters, choose your wording carefully to bestow the proper honor on the recipient and keep the letter businesslike. A corporate letter begins on the envelope, which is a critical part of getting your letter to the right person at the company. When you are sending your letter to a specific person, write that person's title and full name on the first line, followed by the company name and mailing address on the next three lines.